Looking for administrative jobs in Johannesburg? Here's an exciting opportunity to join one of South Africa's leading non-profit organizations.
Soul City Institute is currently recruiting for a BU Administrator Programmes (Temporary Contract) position based in Johannesburg, Gauteng. This is an excellent opportunity for candidates with administration, secretarial, and office support experience who are looking to grow their careers in the non-profit sector.
Job Overview
📌 Position: BU Administrator Programmes (Temp)
📌 Company: Soul City Institute
📌 Location: Johannesburg, Gauteng, South Africa
📌 Employment Type: Contract
📌 Contract Duration: Fixed-term assignment ending 31 December 2026
📌 Department: Programmes
📌 Experience Level: Entry Level
📌 Industry: Non-Profit Organisation Management
📌 Closing Date: 11 September 2026
📌 Reference: Internal & External Advertisement
About Soul City Institute
The Soul City Institute is a respected South African non-profit organization dedicated to creating social change through health promotion, education, and community development initiatives. The organization works with various stakeholders to improve the lives of South Africans through impactful programmes and advocacy.
This role reports directly to the Head of Programmes and plays a vital role in ensuring the smooth running of administrative functions within the Programmes Unit.
Main Purpose of the Job
The successful candidate will provide comprehensive administrative support to the Head of Programmes and the broader Programmes Unit. The role focuses on coordinating travel, managing documentation, organizing meetings, supporting communication, and ensuring efficient office administration.
Key Responsibilities
Travel Management
✔ Coordinate travel bookings according to Soul City Institute procurement policies.
✔ Manage relationships with travel service providers.
✔ Ensure cost-effective and value-for-money travel arrangements.
Diary and Telephone Management
✔ Schedule internal and external meetings.
✔ Coordinate workshops and events.
✔ Screen and manage incoming calls.
✔ Relay important messages efficiently.
Document Management and Filing
✔ Handle incoming and outgoing correspondence.
✔ Maintain accurate filing systems and records.
✔ Manage confidential documents professionally.
✔ Coordinate invoice submissions for payment processing.
✔ Organize printing, photocopying, binding, courier services, and deliveries.
General Administration
✔ Liaise with internal and external stakeholders.
✔ Organize meeting venues, catering, stationery, and audiovisual equipment.
✔ Prepare agendas, minutes, reports, and correspondence.
✔ Create PowerPoint presentations.
✔ Manage office stationery requirements.
✔ Maintain stakeholder databases.
✔ Support unit meetings and reception duties when required.
✔ Provide assistance to other Business Unit Administrators.
Human Resources Support
✔ Ensure compliance with HR policies and procedures.
✔ Submit leave records to HR.
✔ Support team collaboration and performance improvement initiatives.
✔ Take ownership of assigned responsibilities and deliverables.
Minimum Qualifications Required
To qualify for this opportunity, applicants must have:
✅ A three-year Diploma, Degree, or equivalent qualification in:
Administration
Secretarial Studies
Office Management
Related fields
Experience Requirements
Applicants should have:
✅ Minimum of 3 years' experience in:
Senior Administration
Executive Support
Secretarial Services
Office Coordination
Skills and Competencies Needed
The ideal candidate should possess:
Technical Skills
Advanced Microsoft Word
Advanced Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Internet Research Skills
Personal Skills
Excellent written and verbal communication
Strong planning and organizational skills
Attention to detail
Ability to multitask
Time management skills
Problem-solving ability
Professionalism and confidentiality
Teamwork and collaboration
Self-motivation
Ability to work under pressure
Professional Attributes
Honesty
Integrity
Accountability
Initiative
Positive attitude
Strong work ethic
Employment Equity Notice
This is an Employment Equity (EE) position.
Preference will be given to persons with disabilities.
Soul City Institute is committed to creating an inclusive workplace and encourages suitably qualified candidates from designated groups to apply.
Why You Should Apply
This opportunity offers:
⭐ Valuable experience in a leading South African non-profit organization.
⭐ Exposure to programme management and administration.
⭐ Opportunity to work with experienced professionals.
⭐ Career growth and networking opportunities.
⭐ Practical experience in stakeholder management and office administration.
If you're passionate about administration and want to contribute to meaningful social impact projects, this could be the perfect role for you.
How to Apply
Interested candidates should submit their applications before the closing date.
Apply Here
🔗 Application Link:
https://soulcityorgza.simplify.hr/vacancy/jedvfj
⏰ Closing Date: 11 September 2026
📍 Location: Johannesburg, Gauteng
Join Our WhatsApp Job Channel
Never miss the latest South African job opportunities, internships, learnerships, bursaries, and government vacancies.
👉 Follow the Job OPPORTUNITY 2025 channel on WhatsApp:
https://whatsapp.com/channel/0029Vb2fWvZ5K3zXcrrnY631
Comments
Post a Comment