# **We're Hiring: Administrative Secretary at KCAP (KwaMashu Community Advancement Projects)**

Are you an organized and detail-oriented professional with strong administrative skills? KCAP (KwaMashu Community Advancement Projects) is looking for a dedicated **Administrative Secretary** to join our team at **Ekhaya Multi-Art Centre in KwaMashu**. If you have a passion for office management, event coordination, and supporting community-driven initiatives, we encourage you to apply!  

## **📌 Job Details**  

- **Position:** Administrative Secretary  

- **Location:** KwaMashu (Ekhaya Multi-Art Centre)  

- **Employment Type:** Fixed-Term Contract  

- **Closing Date:** 21 February 2025  

## **💼 Job Summary**  

As an **Administrative Secretary**, you will play a key role in ensuring the efficient operation of our office. Your responsibilities will include managing documents, coordinating meetings, handling communications, and assisting with event planning. If you thrive in a fast-paced environment and have excellent organizational skills, this role is for you!  

## **🔹 Key Responsibilities**  

### **1. Administrative Support**  

- Organize and maintain files, ensuring easy access to important documents.  

- Draft, edit, and distribute professional correspondence.  

- Assist in preparing reports, presentations, and other documents.  

- Schedule and coordinate meetings, taking minutes when necessary.  

### **2. Office Management**  

- Oversee daily office operations and ensure a smooth workflow.  

- Maintain office supplies and handle procurement when needed.  

### **3. Event Planning**  

- Assist in organizing events, workshops, and meetings.  

- Coordinate logistics, including venue bookings, invitations, and materials.  

### **4. Data Management**  

- Maintain accurate databases and records.  

- Ensure data confidentiality and compliance with organizational policies.  

### **5. Confidentiality & Professionalism**  

- Handle sensitive information with the utmost discretion.  

- Uphold a professional and positive attitude in all interactions.  

## **🎯 Essential Skills & Competencies**  

✅ Strong organizational skills and attention to detail.  

✅ Excellent verbal and written communication abilities.  

✅ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.  

✅ Ability to multitask and manage time effectively in a dynamic environment.  

✅ High level of professionalism and a proactive approach to problem-solving.  

✅ Ability to work both independently and collaboratively within a team.  

## **📚 Minimum Requirements**  

### **🔸 Work Experience**  

- 2 to 5 years of experience as an **Administrative Secretary** or in an **office management** role.  

- 2 to 5 years of experience in **event planning** or **project management** (preferred).  

### **🔸 Educational Qualifications**  

- Diploma in **Office Administration** or a **related field**.  

## **📩 How to Apply**  

Submit a **SINGLE PDF document** that includes:  

✅ **CV**  

✅ **Certified ID Copy** (issued within the last 3 months)  

✅ **Certified Copies of Your Qualifications** (highest to lowest)  

### **📧 Email your application to:**  

📩 **info@kcap.co.za**  

📝 **Subject Line:** *Administrative Secretary - 2025*  

🚨 **Important:** Applications that do not follow the submission guidelines will **not** be considered.  

## **📅 Apply Before the Deadline – 21 February 2025!**  

Join us in making a difference at **KCAP** by supporting impactful community initiatives. If you have the skills and experience required, we’d love to hear from you!  

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