# Filing Clerk Opportunity at Desmond Tutu HIV Centre (Payclass 05)

 

## Join Our Team: A 12-Month Fixed-Term Position  

Are you looking for an opportunity to grow your administrative skills in a dynamic and meaningful environment? The **Desmond Tutu HIV Centre (DTHC)**, located within the Faculty of Health Sciences at the University of Cape Town, invites applications for a **Filing Clerk** position at our Emavundleni Research Centre in Crossroads, Cape Town.  

This is a full-time, 12-month fixed-term contract, offering the chance to contribute to cutting-edge HIV research and treatment initiatives.  

### **About the Desmond Tutu HIV Centre**  

The DTHC is committed to excellence in HIV research, treatment, training, and prevention in Southern Africa. Our team works at the forefront of healthcare innovation, driving meaningful change in our communities.  

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### **Job Overview**  

The **Filing Clerk** will play a critical role in ensuring the accurate organisation and systematic filing of participants' records. This position is essential for maintaining compliance with study-related activities and Good Clinical Practice (GCP) standards.  

**Location:** Emavundleni Research Centre, Crossroads, Cape Town  

**Contract Duration:** 12 months, full-time  

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### **Key Requirements**  

- **Educational Qualifications:**  

  - Minimum Grade 12 / NQF Level 4  

  - Tertiary administrative qualification (advantageous)  

- **Experience:**  

  - 1–2 years of work experience in clinical trials (essential)  

  - Proven experience in filing and record management (essential)  

- **Skills:**  

  - Proficient in MS Office (essential)  

  - Strong interpersonal and communication skills  

  - Excellent time management and organisational abilities  

  - Exceptional attention to detail  

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### **Primary Responsibilities**  

- **File Management:**  

  - Prepare participant visit packs and ensure they are correctly organised.  

  - Issue and collect files as requested by study coordinators, principal investigators, or designees.  

  - File laboratory results appropriately after data capture.  

- **Administrative Support:**  

  - Handle queries related to filing and escalate to the appropriate personnel.  

  - Archive outdated participant records.  

  - Manage photocopying, faxing, and document shredding when required.  

- **Compliance:**  

  - Maintain accurate records for each clinical trial in accordance with GCP standards.  

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### **Salary Package**  

The annual remuneration package ranges between **R154,189 – R273,699**, based on experience and qualifications.  

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### **How to Apply**  

To apply, submit the following documents in a **single PDF file** to **Litha.Gogo@hiv-research.org.za**:  

1. **UCT Application Form** (Download from [UCT HR Forms](http://forms.uct.ac.za/hr201.doc))  

2. A detailed **Cover Letter**  

3. An up-to-date **Curriculum Vitae (CV)**  

**Note:** Ensure the **title and reference number (E241209)** are included in the email subject line.  

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### **Important Dates**  

- **Application Closing Date:** 20 December 2024  

- **Contact Information:**  

  - Telephone: **021 650 3664**  

  - Website: [UCT HR Website](https://www.hr.uct.ac.za)  

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### **Employment Equity Commitment**  

UCT is an equal opportunity employer, committed to diversity, equity, and redress in line with its Employment Equity Policy. Preference will be given to candidates from underrepresented designated groups.  

Read more about UCT's Employment Equity Policy [here](https://www.uct.ac.za/downloads/uct.ac.za/about/policies/eepolicy.pdf).  

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### **Why Join Us?**  

By joining the Desmond Tutu HIV Centre, you’ll be part of a team making a tangible difference in HIV prevention and treatment in Southern Africa. This role is ideal for individuals passionate about administrative excellence and contributing to groundbreaking research.  

**Apply today and be part of the change!**  

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