# Administrative Assistant (Part-Time) – Faculty of Health Sciences, University of Cape Town

   

**Position Details:**  

- **Job Title:** Administrative Assistant  

- **Department:** Pathology / Medical Virology  

- **Faculty:** Health Sciences  

- **Pay Class:** 07  

- **Work Hours:** Part-time, 25 hours per week  

- **Contract Duration:** 12 months, with the possibility of renewal based on performance and funding availability  

- **Annual Salary:** R161,602.66 – R296,630.00 (Cost to Company)  

## **Introduction**  

The Faculty of Health Sciences at the University of Cape Town (UCT) invites applications for the position of Administrative Assistant within the Pathology/Medical Virology Department. This role supports the C Williamson and M-R Abrahams research teams by providing administrative and secretarial assistance to ensure smooth operations. The successful candidate will be pivotal in managing administrative processes and supporting research activities.  

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## **Key Responsibilities**  

- **Administrative and Secretarial Support**:  

  - Assist staff and students with research administration.  

  - Provide administrative assistance to the Line Manager(s).  

  - Manage administrative tasks in accordance with UCT procedures.  

- **Finance and HR Processes**:  

  - Compile Purchase Order Requests, Journals, and Remittances.  

  - Submit documentation via the UCT platform and liaise with the Accounts Department.  

  - Track and facilitate the signing and submission of financial and HR forms.  

- **Research Support**:  

  - Assist students with university administrative requirements.  

  - Maintain and organize research-related documentation.  

- **Procurement**:  

  - Manage Purchase Card transactions and compile necessary documentation.  

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## **Required Qualifications and Experience**  

- **Minimum Requirements**:  

  - Matric Certificate (NQF Level 4).  

  - At least 3 years’ experience as a Personal/Administrative Assistant.  

  - Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).  

  - Minimum 1-year experience working in a higher education or academic environment.  

- **Preferred Experience**:  

  - Familiarity with UCT administrative forms and processes (Finance and HR).  

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## **How to Apply**  

Interested candidates must submit the following documents as a single PDF file to **Bruna Galvão** at **bruna.galvao@uct.ac.za**:  

1. UCT Application Form (Download: [UCT HR201 Form](http://forms.uct.ac.za/hr201.doc))  

2. Cover Letter.  

3. Curriculum Vitae (CV).  

**Important:**  

- Ensure the title and reference number **(E241224)** are indicated in the subject line of your email.  

- Incomplete applications will not be considered.  

**Application Deadline:** 06 January 2025  

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## **Equity Statement**  

UCT is committed to employment equity and the principles of diversity and inclusion. Preference will be given to candidates from underrepresented groups as per the university’s Employment Equity Policy, available at [UCT HR Policies](http://www.hr.uct.ac.za/hr/policies/employ-equity).  

**Note:** UCT reserves the right not to make an appointment.  

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**Boost Your Career with This Exciting Opportunity at UCT!**  

Apply now and join a dynamic team contributing to impactful research in Pathology and Medical Virology.