Are you a recent graduate eager to kickstart your career? MBV IT has an exciting opportunity waiting for you as an Operations Administrator. In this guide, we'll walk you through the application process and shed light on what it takes to excel in this role.
**Job Overview: Operations Administrator**
**Closing Date:** January 31, 2024
**Job Type:** Permanent
**Location:** Johannesburg, South Africa
### Key Responsibilities:
1. **Administrative Support**
- Provide crucial support to the operations team.
- Efficiently manage office records and documents.
- Record minutes during internal meetings.
2. **Communication**
- Facilitate seamless communication within and between departments.
- Handle incoming calls and provide essential information.
3. **Scheduling and Coordination**
- Organize meetings, appointments, and events for the operations team.
- Manage travel plans and accommodations for office functions.
4. **Documentation and Reporting**
- Maintain accurate records and prepare regular reports for management.
- Ensure data accuracy in databases and information systems.
5. **Data Entry and Management**
- Activate necessary software for new employees.
- Keep MS Team records up to date.
6. **Facility Management**
- Oversee office facilities' maintenance and cleanliness.
- Coordinate repairs, maintenance, and mail services.
7. **Supply Chain Management**
- Manage office supplies inventory and liaise with vendors.
- Ensure timely replenishment of consumables and stationery.
8. **Budget Monitoring**
- Assist in tracking operational budgets and expense reporting.
9. **Policy Compliance**
- Ensure adherence to organizational policies.
- Assist in implementing and enforcing operational policies.
10. **Training and Onboarding**
- Facilitate onboarding for new operations team members.
- Provide training and support for office tools and systems.
11. **Event Planning**
- Coordinate company events, workshops, and team-building activities.
- Manage logistics for events, including venue coordination and catering.
12. **Customer Service**
- Address inquiries and requests from internal and external stakeholders.
- Provide excellent customer service for operational concerns.
13. **Emergency Response**
- Collaborate with the safety and security team for emergency procedures.
- Ensure a safe and secure working environment.
14. **Continuous Improvement**
- Identify areas for process improvement within operations.
- Collaborate with the team to implement efficient improvements.
### Requirements:
- Bachelor's degree in Business Administration, Business Management, or Administrative Management.
- Alternatively, a diploma in Operations Management.
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